Harvest Coordinator for Fruit Tree Project

Anticipated Start Date: June 27th, 2018
Anticipated End Date: October 14th, 2018
Location: Victoria, BC
Hours per week: 20/wk for 20 weeks
Wage: $20/hr

Please apply by end of day June 18th, 2018 with cover letter and resume with subject heading: “Harvest Coordinator Application” to: jenny@lifecyclesproject.ca

Organizational Overview:

LifeCycles is a charitable society working to cultivate community health by connecting people with the
food they eat and the land it comes from. We support the region in growing, accessing and eating local
food in ways that foster biodiversity and enhance our urban environment. LifeCycles inspires people to
see themselves not as passive consumers of an industrial food system but as active agents co-producing
healthy, local food systems.

Thanks to this city’s great abundance of fruit and helpful hands, the Fruit Tree Project harvests an
abundance of fruit from privately owned trees that would otherwise go to waste. The harvest is then
shared four ways: among homeowners, volunteers, food banks & community organizations and back to
the project itself.

Position Overview:

The successful candidate will coordinate the day-to-day activities of the Fruit Tree Project food rescue,
managing the harvest and redistribution of gleaned fruit throughout the community. Working alongside
seasonal staff, the Harvest Coordinator will coordinate specialized volunteers (tree assessors, harvest
leaders, redistributors, pickers), manage the fruit tree database and harvest scheduling system, answer
community inquiries, collect harvest data, facilitate public outreach events and manage social enterprise
contracts. The ideal candidate will possess excellent organizational, communications & office
management skills. A person with a strong commitment and understanding of food security and the
interrelationship between food insecurity, health and poverty is preferred. A demonstrated knowledge and
experience of fruit tree harvesting and maintenance is a benefit. The Fruit Tree Project Manager will
support this position.

Key Responsibilities:


  • Oversee the delivery of the Fruit Tree Project’s harvest, between June 27th – October 14th
  • Supervise team of seasonal staff, coordinate with specialized volunteers (harvest leaders, pickers,
    tree assessors, redistributor) and liaise with program collaborators (tree owners and partner

    • Train a large group of Harvest leaders (min 30) to lead volunteers on fruit tree picks using
      best harvesting practices;
    • Coordinate volunteer pickers (min 300), helping register for picks and negotiate the
      harvest scheduling system.
    • Liaise with tree owners fielding their inquiries, confirming picking schedule and
      soliciting feedback
    • Coordinate fruit redistribution, liaising with fruit recipients (over 40 community partners)
      to ensure food donations meet the needs and capacities
  • Support general LifeCycles office and program administration.
  • Support social enterprise operations, organizing fruit for products and supporting tree care
  • Oversee program’s logistical infrastructure, including warehouse organization and safety, cooler
    and compost management, equipment upkeep and vehicle management


  • Act as a spokesperson for LifeCycles and promote the Fruit Tree Project in the Capital Region
  • Respond to community requests for information about project, fruit tree care, harvest requests,
    fruit donations and other gleaning opportunities;
  • Manage strategic partnerships with community associations including hosting some juicing days,
    kitchen space, van sharing etc;
  • Implement Communications Plan for media promotion, volunteer engagement and community
  • Help frame and communicate key messages to a broad audience
  • Manage Community Outreach and help facilitate volunteer appreciation events and gestures


  • Collect harvest data, record donations and contribute to End of Season Report
  • Track and manage program participants and supporters
  • Advise FTP Manager on the development of sustainable strategies to enhance and grow program;
  • Assist FTP manager and/or Executive Director in FTP related grant writing
  • Gather in season volunteer and tree owner feedback

Skills and Abilities:

  • Experience training, supervising and managing large numbers of volunteers and/or staff
  • Excellent organizational skills, budgeting, project coordination and multi-tasking
  • Proficiency in word processing, data input, excel, public speaking & writing, gmail, social media
    and report writing
  • Experience developing, coordinating, facilitating and delivering programs to diverse community
  • Expertise with harvesting, pruning or care of fruit trees
  • Must work well independently and as part of a team
  • Commitment to and awareness of food, health, poverty and transforming our food systems
  • Familiarity with the non-profit sector and LifeCycles’ work
  • Familiarity with local area
  • Drivers License (Class 5 or 7)
  • Experience within or knowledge of Victoria’s farming community
  • Knowledge of food safety, food processing and preservation an asset
  • Likes food!